Collect Fees for Alumni Celebrations

Remember the late nights, the inside jokes, the friendships that shaped who you are? An alumni celebration brings all of that back. PayIt2 helps you collect from the crew so the planning committee doesn't go broke making it happen.

Start an Alumni Reunion Campaign

Stripe-secured • No monthly fees • Funds in 2-3 days

What to Budget For

Reunion costs depend heavily on the scale and formality of the event. A casual gathering at a local bar or park might cost under $1,000. A formal dinner at a hotel ballroom or event center for 100 to 200 alumni can easily run $5,000 to $10,000 or more. Venue rental is typically the largest expense, ranging from $500 for a private room to $5,000 for a full venue with tables, chairs, and staff included.

Catering is the next major line item, and costs vary dramatically based on format. A buffet dinner runs $20 to $40 per person, while a plated sit-down meal with drinks pushes $50 to $75 per person. Add a DJ or band ($300 to $1,500), a photographer ($200 to $800), decorations with school colors and memorabilia displays ($100 to $500), and printed name tags and materials ($50 to $200). The biggest planning challenge isn't the budget itself. It's getting 50 to 200 people to actually pay before the event, especially when many of them are acquaintances rather than close friends.

Venue rental

$500 - $5,000

Restaurant private room to hotel ballroom

Catering

$20 - $75 / person

Buffet on the low end, plated dinner with bar on the high end

Additional costs

$650 - $3,000+

DJ/band, photographer, decorations, name tags, printed materials

Total estimated cost

$1,000 - $10,000+

Casual gathering $1K-$3K; formal dinner $5K-$10K+

PayIt2 solves the core reunion problem: collecting money from people who are enthusiastic in theory but slow to pay in practice. A single campaign link shared through the class Facebook group, email chain, or alumni network lets everyone register and pay in one step. The organizer can see exactly who's committed and use that data to finalize headcount with the venue and caterer. Get your alumni campaign started and rally the old crew before the momentum fades.

How It Works

Create a Campaign

Sign up and set up your alumni reunion campaign in minutes. Include the event date, venue, ticket price, and what's included (dinner, drinks, entertainment).

Share With Classmates

Post the link in alumni Facebook groups, class email lists, and social media. One link works for everyone, no app downloads required.

Collect and Confirm

Payments are processed securely through Stripe. Funds deposit in 2-3 business days so you can confirm headcount and lock in venue and catering contracts.

Why PayIt2 for Alumni Reunions

One Link for Everyone

Share a single link across Facebook, email, and text. Every classmate pays through the same page, no matter how you reach them.

Track Registrations

See who has paid at a glance. Know your confirmed headcount so you can finalize venue and catering without guessing.

Fast Payouts

Funds deposit in 2-3 business days so you can pay venue deposits and lock in vendors well before the reunion date.

Frequently asked questions

Common questions about alumni reunion fee collection

How do I collect from people I haven't talked to in years?

A PayIt2 campaign link is far less awkward than a personal Venmo request from someone you barely remember. Post the link in the class Facebook group or alumni network with event details and pricing. The professional campaign page does the selling for you. People can review the details, see who else has committed, and pay when they're ready. Follow up with the group (not individuals) at two-week intervals as the deadline approaches.

How do I handle RSVPs and payment deadlines?

Set a clear payment deadline in your campaign description, typically 3 to 4 weeks before the event. This gives you time to finalize headcount with the venue and caterer. Note that payment equals RSVP, so there's no ambiguity about who's actually coming. Most successful reunion organizers set the deadline to coincide with the venue's final headcount requirement, then share a reminder one week before the cutoff.

Should I charge everyone the same price or offer tiers?

Both approaches work. A flat per-person price is simplest to manage and easiest for attendees to understand. Tiered pricing works well when you want to offer options: for example, $50 for dinner only and $75 for dinner plus open bar. Some committees offer an early bird discount to incentivize early commitment. List all pricing options clearly in the campaign description so attendees can select the right amount when they pay.

How do I manage a reunion committee?

Keep the committee small, ideally 3 to 5 people, with one person managing the PayIt2 campaign and finances. Assign clear roles: venue and catering, communications and outreach, decorations and entertainment, and registration and payments. The PayIt2 dashboard gives the financial lead a real-time view of how many people have paid and total funds collected, which the committee can use for planning decisions without needing to share login credentials.

Ready to Plan Your Reunion?

Set up your alumni reunion campaign in minutes. No monthly fees, no approval process, no hidden costs. Funds in your bank in 2-3 business days.

Start an Alumni Reunion Campaign