Team Banquet & Awards Night

An End-of-Season Dinner Without the Spreadsheet

The banquet is the last thing the team does together, and it is often the hardest thing to count. Who is coming? How many chicken and how many pasta? Who paid, and who said they would? A single banquet page answers all of it in one place, so the organizer spends the week before the dinner on the room and not on the headcount.

Plates for Adults, Children and Players

Give each kind of guest its own plate option: adult, child, and player. Families choose how many of each they need, and the total adds up at checkout. If the players eat free or at a lower price, set that option accordingly and the parents pay only for the guests who are not on the team.

Meal Choice as a Question

Add a meal question to each plate, so every attendee has a name and a meal next to it. Include a line for allergies and dietary needs. When the caterer asks for numbers, you have them by entree and by dietary note without sending a single reminder text.

The Awards Fund and the Coach's Gift

Many teams want to hand out trophies and give the coach something thoughtful. Add both as optional extras on the same page. The awards fund and the coach's gift are each an optional extra with a set price and a quantity selector. A family buys plates, then adds the awards fund or the coach's gift and chooses how many in the same checkout. Nobody has to hunt for an envelope, and the gift grows quietly in the background.

Headcount for the Caterer

Set a close date a few days ahead of the dinner so the caterer gets a final number. After the deadline, the count stops moving, and you can export the list for the venue.

Digital Tickets at the Door

Each attendee gets a ticket by email after paying. At the door, the organizer checks names against the list or scans the ticket on a phone. Families do not need an account or an app to attend. They only need the email they already have.

After the Dinner

When the night is over, you have a record of every plate sold, every extra added and every dollar collected for the awards fund and the gift. Share the totals with the team, thank the families, and keep the page as a starting point for next year's banquet. Next season, copy the setup, change the date and the menu, and you are ready to sell plates again in a few minutes.