Competition & Travel Team Fees

A Season Is Many Payments

Competitive and travel teams do not have one cost. They have a season fee, then entry fees, hotel blocks, gas money and the extra weekend that comes up in March. Collecting all of that by text and spreadsheet turns the organizer into a bookkeeper. A fee page gives families one place to pay, and gives you one place to look.

Full and Half Season Options

Let families choose how they want to pay. A full season option suits families who like to pay once and be done. A half season option, with the second half as its own option, helps families who need to spread the cost. Both are clear choices on the same page.

One Page for Each Payment

If you want more steps than two, give each payment its own page: a Fall travel fees page now and a Spring travel fees page later. Duplicate the first campaign, change the amount and the deadline, and send families the new link. Each page has one deadline, and each one keeps its own list, so it is easy to see who has paid for that season.

Tournament Travel and Entry Add-Ons

Travel costs show up one event at a time. Add each tournament as an optional extra with its own price: the entry fee, the hotel share, the team meal. Families who are attending pay for that event, and families who are not do not. When a new tournament is added to the schedule, add one more option and send the same link again.

Who Has Paid and Who Has Not

Export a CSV from your campaign to see who has paid and which option each family chose. Instead of asking around at practice, you can open the file and compare it with your roster. That export is also what you give the treasurer or the club board when they ask where the money stands.

Reminders

Turn on auto-reminders, or send one yourself to everyone on the list who has not paid yet. A short, friendly reminder with the link attached tends to settle most of it the same day.

A Record for the Season

At the end of the season you have every payment, option and event in one place. Share it with the club treasurer, and use it as the starting point when you plan next year's fees and schedule. Families get the same simple link each time, and you never have to rebuild the list from scratch or dig through old messages to find who paid for what.