Manage Conference Registration and Payments

Professional conferences and industry summits need registration that just works. PayIt2 handles early bird pricing, multiple tiers, and attendee tracking with low fees and fast payouts. No learning curve, no enterprise contract.

Set Up Conference Registration

Stripe-secured • No monthly fees • Funds in 2-3 days

What to Budget For When Running a Conference

Conference budgets have a way of sneaking up on you. A 100-person professional conference typically requires $10,000 to $30,000 in upfront investment before a single registration comes in. Venue rental for a hotel ballroom or conference center runs $2,000 to $15,000 per day. Audio/visual equipment, including projectors, microphones, and screens, adds $1,000 to $5,000. Catering for a full-day event with breakfast, lunch, and coffee breaks costs $50 to $150 per attendee.

Speaker costs vary widely. Industry experts may charge $1,000 to $10,000 for a keynote, while panel moderators and breakout session leaders may participate for travel expenses and exposure. Printed materials, name badges, lanyards, and event signage add $5 to $20 per attendee. Eventbrite charges 6.6% plus $1.79 per ticket (including processing), which adds up fast when tickets run $200 to $500. PayIt2 charges just $1.49 plus standard processing, saving hundreds or thousands on a conference with 100+ attendees.

Venue and A/V

$3,000 - $20,000

Conference center rental, projectors, microphones, screens, tech support

Catering

$5,000 - $15,000

$50-$150 per person for full-day service with meals and breaks

Speakers and materials

$2,000 - $15,000

Keynote fees, travel, printed programs, badges, signage

Registration revenue target

$15,000 - $50,000

100-200 attendees at $150-$500 per registration

Conference organizers benefit from collecting registration fees well in advance. Early bird pricing (typically 15-25% off) incentivizes early sign-ups, which helps confirm attendance numbers and secure vendor contracts. PayIt2 deposits funds in 2-3 business days, giving organizers the cash flow they need to pay deposits and lock in services before the event. Start your campaign now

How It Works

Build Your Registration Page

Add ticket types, early bird deadlines, session options, and event details. Your page is professional and live in minutes.

Share With Attendees

Send one registration link via email campaigns, your website, LinkedIn, or professional networks. Attendees register and pay instantly.

Track and Collect

Monitor registrations in real time from your dashboard. Payments process securely and funds arrive in 2-3 business days.

Why PayIt2 for Conferences

Early Bird and Regular Pricing

Create multiple pricing tiers with deadlines. Attendees automatically see the correct price based on when they register.

Professional Registration Page

A clean, branded page that reflects the quality of your conference. No ads, no clutter, no competing events shown.

Export Attendee Data

Download attendee lists with payment details for badges, name tags, catering counts, and event planning.

Frequently asked questions

Common questions about conference registration

How do I set up early bird pricing?

Create two payment tiers: one labeled "Early Bird" with the discounted price and a note about the deadline, and one labeled "Regular Registration" at full price. When the early bird period ends, simply remove or update the early bird tier. Most organizers offer 15-25% off for registrations made 4+ weeks before the event.

Can I offer group registration discounts?

Yes. Create a separate tier for group registrations (e.g., "Team of 5" at a discounted per-person rate). The group organizer pays once for all attendees. You can also offer a promo code or custom link for organizations sending multiple people.

How far in advance should I open registration?

Open registration 8-12 weeks before the conference. This gives you an early bird window of 4-6 weeks followed by regular pricing. Early registration data helps you finalize venue arrangements, catering orders, and session planning. Most conferences see 60% of registrations in the first two weeks after opening and the last two weeks before the event.

What information can I collect from registrants?

PayIt2 collects name, email, and payment information by default. For additional data like company name, job title, dietary restrictions, or session preferences, include instructions in your campaign description asking registrants to include this information in the payment notes field, or send a follow-up survey via email after registration.

Professional Conference Registration, Simplified

Set up your conference registration page in minutes. No software to learn, no monthly fees. Funds in your bank in 2-3 business days.

Set Up Conference Registration