How to Pick the Right Venue for Your Event

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The right event venue can accommodate your crowd and audiovisual needs. It also features the concessions, and event and ticketing staff needed. While these aspects of an event venue are clear, other intangible features, including the ambiance that a well-decorated space creates or the vibe of a hip downtown location, can help you find a venue that creates the right look and feel for your big event. Consider these factors when evaluating potential event venues.

Location

The location where you set up your event dictates who shows up. As a result, you want your event venue to be in a neighborhood that fits the demographic of the crowd you’re hoping to attract. For example, a college career fair might not be a big hit in the suburbs, but it can attract a big crowd at an on-campus conference center. Proximity to your target audience can maximize the success of your next event.

Timing

The time of year for your event can impact both the availability and the cost of renting a venue. So, consider these factors when choosing a space. Also, consider the potential benefits of a higher rental fee for using the space during a bustling time of year. For example, the city theater might be a bit pricier around the holidays, but you could increase your ticket sales by attracting people shopping in the nearby stores.

Atmosphere

The venue atmosphere should match your event. For example, an open mic night works well in a cozy, dimly lit theater, not a stark conference venue with fluorescent lighting. While your venue doesn’t have to perfectly match the atmosphere you’re going for, you want to see some potential in the venue. For example, a 10,000-seat arena might work as a blank slate, which you can set up with multiple stages, lighting and lasers to create a crowd-pleasing concert with many acts.

Money Management

When you’re planning a big event, you’ll need to manage your budget and collect funds so that you can pay vendors and the venue. PayIt2 is an easy-to-use, Web-based platform that allows you to collect payments from many contributors. Even better, you can split payments, allowing you to pay vendors for your next event with ease. Get started now to plan an event with PayIt2

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How collecting money works

#1 You create a Collect Page

Create your own custom Collect Page.

Choose color themes
Upload images
Customize everything

Then share with family and friends through Facebook, Twitter, and email.

#2 An online payment is made

Friends, family, and anyone else can now make an online payment to your new Collect Page. At checkout you can even ask custom questions like "Why am I the coolest person ever?".

All major credit cards can be accepted.

#3 Stripe processes the payment

To accept payments online you must use our vetted Payment Processor. Our payment processor, Stripe, sets you up with an account automagically when you sign up for PayIt2. After you connect a bank account to Stripe, everything else is taken care of for you.

It only takes 2-3 business days to transfer your money

#4 Money is in your bank account

Now that you have the funds, it's time to use them. While organizing, use the Manage List to see who has paid and who hasn’t. Here you can also manage refunds, contact payers, and view payment information. This gives you all the information you need to give you peace of mind and make sure everything goes smoothly.