No matter if you are hosting a sleep-away camp, day camp or a combination of the two, summer camps offer a unique challenge when it comes to collecting funds. This issue is particularly true when parents come in with payments and forms. Depending on the structure of the camp you’re running, one or two people are going to handle ensuring these funds and documents remain safe until they’re deposited and filed away safely. However, even with two full-time, dedicated staff members, ensuring that everything runs smoothly is a difficult task.

Sleep-Away Camp Challenges

The greatest challenge is when campers are spending the night, and forms that have been forgotten or misplaced can’t go home for a parent’s signature. Other instances include checks that parents forgot to include in backpacks or with forms prior to sending their children to camp. These problems can’t be resolved if the child isn’t going home at the end of the day, but they can be solved with the use of PayIt2 for the collection of camp funds.

Camp Field Trip Challenges

Another challenge summer camps face is collecting funds and documents for field trips. In addition to parents forgetting to send in forms and payments, children also forget their backpacks at home or neglect to tell their parents the field trip is happening in the first place. These issues have a solution, too, when camp counselors or directors use PayIt2 to collect funds. If the camp has access to the parent’s email address, they can send a copy of the permission slip using online document processing sites like:

Permissionclick
CudaSign
HelloSign

Hosting a Camp Event

Before tackling either the above challenges above, it’s essential to know exactly how to do so. Hosting a camp event includes brainstorming what the event includes or who should attend. You need to decide on these factors early, because it’s important to be prepared for any issues that may come up with the event or its participants. Here are some additional planning factors to ask yourself:

Do campers need to bring a bagged lunch, or is food available through the camp?
How much money does each camper need to bring for the event?
What items do campers need to bring from home, if any?

The Deciding Factor

Once the decision is made about the event, then it’s time to collect funds and documentation from parents. While this part may seem a bit overwhelming, it doesn’t have to be thanks to the use of the tools outlined here.

Are you ready to begin collecting funds? Get started now or schedule a demo to learn more about using PayIt2 to collect money and be organized while hosting a summer camp

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